Trial Consignment Protocol for delivery to German Refinery via Freight Forwarding
Additional briefing note detailing trial consignment protocol for delivery to our German refinery via freight forwarding companies as a result of the Covid 19 virus situation. This briefing note is intended to provide interested parties comprehensive detail as to how the protocol works.
HOW LONG WILL TRAVEL RESTRICTIONS APPLY
The reality is that no one really knows. Based on the most authoritative information available within Europe it appears that the best estimate is in the region of nine months. However, it could be considerably longer depending upon the spread of the virus and whether or not there is any subsequent wave of infection.
WHY WILL YOU NOT PREFUND ON TRIALS
The brutally honest answer is because we do not have to. We have an ever-expanding customer base who are happy with the enhanced financial returns and with the way in which we do business and the transparency offered.
CHOICE OF FREIGHT FORWARDING COMPANY
The choice of which Company to use is entirely a matter for the Seller. In our experience miners in a particular country will know exactly which companies are reputable and can be relied upon. If in doubt the major airlines' Cargo Manager at a particular location should be able to assist. It is the responsibility of the Freight Forwarding Company to ensure that all export documentation is in place and to provide a copy of the MASTER AIRWAYBILL at the earliest opportunity.
ON ARRIVAL AT FRANKFURT OR LEIPZIG
As soon as the consignment enters Germany it becomes our responsibility and all aspects are dealt with at our cost. Leipzig is the closest airport to the refinery.
This is handled by a Refinery accredited Customs Clearing Agent normally within a few hours of arrival subject to the sellers having pre-advised the relevant flight details. Depending upon the actual arrival time of the flight should it be necessary for the consignment to be stored overnight at the airport then this will be done by German Customs within their high security vault at the airport.
TRANSPORT TO THE REFINERY
This is agreed with by the individual seller. Depending upon consignment weight the normal procedure is that for consignments of 10 KG or under the Refinery accredited Customs Clearing Agent - accompanied by at least one guard - will transport the consignment to the Refinery. For consignments of ten kilos or over then we employ the services of a Multinational Security Logistics Company to provide armored transport to the Refinery.
AT THE REFINERY
Upon arrival at the refinery, every consignment is subjected to a preliminary test to ensure that it conforms to the accompanying documentation. It is then smelted and assayed as quickly as possible - normally within twenty-four hours of arrival. A copy of the smelt and assay report is made available to both Buyer and Sellers by arrangement. In specifically requested cases we are also able to arrange for the Refinery to issue a confirmation of receipt of the consignment.
OUR GERMAN REFINERY
We have an excellent working relationship with this refinery. We would describe it as a top second-tier refinery which, like every other refinery in Europe is very tightly regulated both by national and international authorities. Indeed the level of scrutiny involved is precisely why European Refineries enjoy the reputation that they have for integrity. What sets this particular refinery apart is their willingness to discuss any issues that may arise re chain of supply KYC Compliance and to seek, wherever possible, a positive resolution. In our opinion, this is very unusual, but very welcome, within the refining community.
SETTLEMENT / TRANSFER OF LEGAL TITLE
Our objective is always to try and accomplish settlement on the same working day as receipt of the Refinery smelt and assay report. In reality, this does depend upon exactly what time of the day the report is received. Frequently these are not received until the latter part of the working day and this means that although instructions to the bank may be issued the same day it may well be the following banking day before those instructions are actioned.
Within all of our contracts, there is the clear stipulation that legal title does not pass from the seller to ourselves until settlement has been made.
WHAT SAFEGUARDS ARE IN PLACE
The purpose of this protocol is to provide a new supplier with a level of comfort in relation to a trial consignment. Prior to the COVID 19 situation, a supplier had been able to accompany their trial and see for themselves the refinery and to meet our local representatives. Obviously this is no longer possible and will not be for some considerable time in the future.
We believe that the fact that our CEO is a senior lawyer and is willing to have verification attached to a contract underlines the fact that it is inconceivable that he would be involved in anything that was less than totally straightforward. In addition to the above, we do not handle any consignment at any point. All handling is done by suitably screened and accredited professionals.
WHY SHOULD YOU SELL TO US?
Any seller has the choice of who they sell to and on what basis. We offer the best terms available apart from a direct Refinery Metals Account plus a totally secure consignment protocol.
AND HERE IS A MESSAGE FROM OUR CEO
"These are extraordinary times and serious difficulties are likely to remain for some considerable time to come. Our Customers, especially in the smaller mine, concession or Trading Company sector, make their own choices and we are committed to maintaining their ability to obtain the best possible financial returns for their metal. Our objective is to always establish a sustainable ongoing business relationship which we hope will last for many years".
• Information for Sellers & Introducers re trial consignments of AU Metal
• Corona impact on procedures for trials
• Trial Consignment Protocol for delivery to German Refinery via Freight Forwarding
• Download the complete file here